Data Retention Policy
March 2021 | www.breaknpics.com | © Break'n Pics 2021
DATA RETENTION POLICY
breaknpics.com seeks to ensure that it retains only data necessary to effectively conduct its program activities and work in fulfilment of its mission.
The need to retain data varies widely with the type of data and the purpose for which it was collected. breaknpics.com strives to ensure that data is only retained for the period necessary to fulfil the purpose for which it was collected and is fully deleted when no longer required. This policy sets forth breaknpics.com’s guidelines on data retention and is to be consistently applied throughout the organization.
This policy covers all data collected by breaknpics.com and stored on breaknpics.com owned or leased systems and media, regardless of location. It applies to both data collected and held electronically (including photographs, video and audio recordings) and data that is collected and held as hard copy or paper files. The need to retain certain information may be mandated by federal or local law, federal regulations and legitimate business purposes, as well as the EU General Data Protection Regulation (GDPR).
Reasons for Data Retention
breaknpics.com retains only that data that is necessary to effectively conduct its program activities, fulfill its mission and comply with applicable laws and regulations.
Reasons for data retention include:
• Providing an ongoing service to the data subject (e.g. sending a newsletter,
publication or ongoing program updates to an individual, ongoing training or
participation in breaknpics.com’s programs, processing of employee payroll
and other benefits)
• Compliance with applicable laws and regulations associated with financial and
programmatic reporting by breaknpics.com to its funding agencies and other
• Compliance with applicable labor, tax and immigration laws
• Other regulatory requirements
• Security incident or other investigation
• Intellectual property preservation
breaknpics.com seeks to avoid duplication in data storage whenever possible, though there may be instances in which for programmatic or other business reasons it is necessary for data to be held in more than one place. This policy applies to all data in breaknpics.com's possession, including duplicate copies of data.
breaknpics.com has set the following guidelines for retaining all personal data as